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Tuesday, September 30, 2008

Turn an Outlook item into another type of item

You can also view an animated version of this procedure, Animation. I am discussing how to turn an Outlook item into another type. You can get outlook support through this post. I hope it is useful for the outlook users.

Has this happened to you? You've had a lengthy e-mail conversation and now you realize a face-to-face meeting is necessary. Instead of creating a new meeting request and then copying and pasting text from the e-mail message, you can use the Outlook AutoCreate feature to quickly create a meeting request and capture all the information in your e-mail thread. And best of all, AutoCreate lets you convert any item into an item of another type, such as a contact into a task or a note into an appointment.

Turn an Outlook item into another type of item

  1. Drag the message onto the Calendar icon on the Outlook Bar.
  2. Enter the location for the meeting, and then make any changes and select any additional options you want on the Appointment tab. (Relevant information from the message has already been added to fields in the new meeting request. The entire message appears in the meeting text box.)
  3. On the Actions menu, click Invite Attendees.
  4. Enter a name or names in the to box.
  5. Click Send.

That's it. You've turned an e-mail message into a meeting. Now that you know how easy it is to use AutoCreate, see what other kinds of items you can create from existing items.

Note If you prefer menu commands, you can select the item and then click Copy to Folder on the Edit menu to create a new item.

Thursday, September 25, 2008

Outlook Compatibility Issue

Here *.pst is the name of outlook file to which you are trying to open.

After this error message, the outlook pst file(s) become(s) inaccessible and you can’t use them any more.

This problem generally occurs if you try to open a pst file in outlook 2003 or 2007 that has been created in lower versions. The problem occurs due to compatibility issues because Outlook 2003 and 2007 supports different Unicode structure as compared to lower versions.

The same problem can also occur if the file is corrupted or damaged. The file may get damaged due to virus attack or if you try to open a lower version file in Outlook 2003 or 2007 again and again, then due to compatibility issues the file may get damaged.

In such situations, repairing the corrupted outlook pst files is required to access them normally and recover your business as the corrupted pst files may contain your important emails, precious business contacts, meeting schedules and much more.

The pst repair can be performed with the help of third party pst repair software. These software are the application tools designed to repair the corrupted outlook pst files and extract data from them.

These software are very easy to use and don’t require any prior technical knowledge in order to repair and restore the pst files. The pst repair software can be used in almost all instances of pst corruption.

Stellar Phoenix Outlook Pst Repair software is the most popular and fabulous outlook recovery software that can be used in such instances of Outlook pst corruption. This outlook recovery software uses powerful scanning algorithms to search and locate the lost data and repair and restore them.

This pst repair software provides an interactive user interface and completely GUI supporting environment. So that it can be used very easily by all of the users even if the user doesn’t have any prior technical knowledge of using outlook pst repair software.

Stellar Phoenix Outlook Pst repair software is compatible with all file versions of Microsoft Office Outlook Support such as Outlook 2007, 2003, 2002/XP and 2002. This pst recovery software is capable to repair all of the components of your Outlook account including emails, contacts, notes, schedule, journal and other personal storage files.

Thursday, September 18, 2008

How to automatically manage incoming messages

You can set up rules to have Outlook 2002 help you manage incoming e-mail messages. For example, Outlook can:

  • Alert you when you receive a message from your supervisor.
  • Move messages that have the text "Meeting Minutes" in the Subject line to your Meetings folder.
  • Flag incoming messages that are from a distribution list.

To set up a rule which provide Outlook Support to do this?

  1. On the Tools menu, click Rules Wizard.
  2. Click New.
  3. Click an action in the upper list.
  4. Customize the action in the lower list.
  5. Click Next.
  6. Provide any additional information based on the action that you selected.
  7. Click Finish.

Note After step 7, you will see a message: This rule is a client-only rule, and will process only when Outlook is running. This isn't an error message; it just indicates that this rule resides on your computer and is only active when Outlook is running. Server-side rules (rules that reside on a server) are active regardless of whether Outlook is currently running or not.

Tuesday, September 9, 2008

Outlook 2002 Product Description

Outlook version 2002 makes working with e-mail, tasks, contacts, and appointments more intuitive without requiring users to learn new ways of accomplishing their tasks or spend time searching for the right tools. A variety of security enhancements have been included in Outlook version 2002 to help users feel more secure when working with e-mail. Setup and configuration have been made simpler with such enhancements as single-integrated e-mail mode, customization enhancements in the Custom Installation Wizard, and a simplified interface for setting up e-mail accounts.

New features include AutoComplete Addressing: As a user enters an e-mail address, Outlook automatically recognizes it and completes the name based on previously sent e-mail to the recipient. Users can also now access e-mail from their Hotmail accounts (or other Internet mail providers) directly from within Outlook. Users with multiple e-mail accounts can choose on a per-message basis what account to use to send their message. With Word as the default e-mail editor, users can take advantage of the smart tags that are available in Word (including AutoCorrect, paste options, address, name, date, or customizable smart tags). Smart tags are context-sensitive buttons that give users the options and information they need at the time they need them.

Users can now easily change between different mail formats on the fly and on a per-message basis. By giving users the option to switch between HTML, rich text, or plain text, they can more easily format their message so that the recipient can have the best viewing experience. Mailbox Cleanup allows users to view the size of their mailbox, search for files by size or by age, and then delete, move, or archive those files to clear up space. Exchange users can also automatically be notified when they are approaching their mailbox size limit and choose from the above options for cleaning up their mailbox. And Outlook can now automatically clean up plain text e-mail formatting that often contains extra line breaks that make the message difficult to read. Outlook automatically removes the extra line breaks (an option exists to turn this off as well) when a user opens an e-mail message, previews the message in the preview pane, or prints the message so that it is easier to read.