How to Add Password

How to add Password Your Personal Folder File

Adding a password to your personal folders (.pst) file in Outlook 2000 protects the contents of your file from others who might have access to your computer or to the server location where you've stored the file. It also enables you to view the file when you've logged on using a different name.

To add a password to your personal folders file

Follow the step

1. If the Folder List is not displayed, on the View menu, click Folder List.
2. Do one of the following:
• If you're using Outlook in the Internet Mail Only configuration, right-click Outlook Today - [Personal Folders], and then click Properties For Personal Folders on the shortcut menu.
• If you're using Outlook in the Corporate or Workgroup configuration, right-click Personal Folders, and then click Properties For Personal Folders on the shortcut menu.
3. On the General tab, click Advanced.
4. Click Change Password.
5. In the New password box, type your new password. In the Verify password box, type the new password again.
6. Make sure that the Save this password in your password list check box is cleared. This insures that you (or anyone with access to your computer) will be prompted for the password each time you run Outlook.

The next time you start Outlook, you'll be prompted to type a password for the .pst file.

Additional considerations for securing your .pst file

Utilities that can remove or bypass the password on a .pst file are available on the Internet. These utilities are not endorsed or supported by Microsoft. To protect any sensitive e-mail stored in a .pst file from these utilities, consider taking the following additional precautions:

• If you're using Outlook in the Corporate or Workgroup configuration, move all sensitive e-mail from the .pst to your mailbox on the Exchange Server.
• If you need to use a .pst file that is located on a file server or in a shared directory, control which users can access the .pst file. If you're running Microsoft Windows® NT, you can use the Windows NT File System (NTFS) to enable only the owner to access the .pst file. For more information about controlling access to files, see Help for the operating system you're using.
• If you use a .pst file that's located on your computer, limit access to the computer by using a password-protected screen saver, locking the computer, or locking the office where the computer is located.

Retrieve Password

How to Retrieve E-mail Account Password

If you have a POP3 (POP3: A common protocol that is used to retrieve e-mail messages from an Internet e-mail server.) e-mail account, and you have a problem with your account password, the following dialog box appears.

You can fix the problem by doing the following:

1. Contact your Internet service provider (ISP) (ISP: A business that provides access to the Internet for such things as electronic mail, chat rooms, or use of the World Wide Web. Some ISPs are multinational, offering access in many locations, while others are limited to a specific region.), and ask the ISP to assign your account a new password. Your old password cannot be retrieved from Outlook.
2. Update your e-mail account settings with your new password.

· On the Tools menu, click E-mail Accounts.

· Click View or change existing e-mail accounts, and then click Next.

· Click the e-mail account you want, and then click Change.

· Make sure that the settings you see match the information you received from your ISP. You have the option of having Outlook remember your password by typing it in the Password box and selecting the Remember password check box. Although this means that you won't have to type your password each time you access the account, it also means that the account is vulnerable to anyone who has access to your computer.

· To verify that your account is working, click Test Account Settings. If any information is missing or incorrect, such as your password, you are prompted to type or correct it. Make sure your computer is connected to the Internet.

· If necessary, make your changes to the appropriate information. If you want to change additional settings, click More Settings. Otherwise, click Next.

· Click Finish.

Note Unless specified by your ISP, all server and address entries are typed in lowercase letters. Some ISPs require a combination of lowercase and uppercase letters for passwords to add further security, for example, passWorD. Check with your ISP to see if it requires a case-sensitive password. Use strong passwords that combine upper- and lowercase letters, numbers, and symbols. Weak passwords don't mix these elements. Strong password: Y6dh!et5. Weak password: House27. Use a strong password that you can remember so that you don't have to write it down.

Personal Folders file (.pst) Password

If you have password protected a Personal Folders file (.pst) (Personal Folders file (.pst): Data file that stores your messages and other items on your computer. You can assign a .pst file to be the default delivery location for e-mail messages. You can use a .pst to organize and back up items for safekeeping.), when you try to open the .pst file in Outlook, a dialog box similar to the following appears.

Important Make sure you remember your password. Without the password, you cannot open the .pst file, and you cannot access any of the items or folders it contains. Microsoft is not able to retrieve lost file passwords.

Outlook Password Protection

Password

A Password is a form of secret authentication data that is used to control access to a resource. The password is kept secret from those not allowed access, and those wishing to gain access are tested on whether or not they know the password and are granted or denied access accordingly.

The use of passwords goes back to ancient times. Sentries guarding a location would challenge for a password. They would only allow a person in if they knew the password. In modern times, passwords are used to control access to protected computer operating systems, mobile phones, cable TV decoders, automated teller machines (ATMs), etc. A typical computer user may require passwords for many purposes: logging in to computer accounts, retrieving e-mail from servers, accessing files, databases, networks, web sites, and even reading the morning newspaper online.

Despite the name, there is no need for passwords to be actual words; indeed passwords which are not actual words are harder to guess (a desirable property), but are generally harder for users to remember (an undesirable property). Note that password is often used to describe what would be more accurately called a passphrase. Passcode is sometimes taken to imply that the information used is purely numeric, such as the personal identification number (PIN) commonly used for ATM access. Passwords are generally short enough to be memorized.

Currently there is no way to password protect Outlook on startup or to lock Outlook if you need to quickly walk away from your computer other than by using your Microsoft Windows® logon password or by using third-party software written specifically to password protect Outlook. However, you can set a password on your Personal Folders file (.pst)

(Personal Folders file (.pst): Data file that stores your messages and other items on your mputer. You can assign a .pst file to be the default delivery location for e-mail messages. You can use a .pst to organize and back up items for safekeeping.). If you use an Internet e-mail account in Outlook, such as a POP3 (POP3: A common protocol that used to retrieve e-mail messages from an Internet e-mail server.) or HTTP (HTTP (Hypertext Transfer Protocol): Protocol that is used when you access Web pages from the Internet. Outlook uses HTTP as an e-mail protocol.)account, your e-mail messages are delivered to a .pst data file on your computer's local hard disk. You can use a password on your .pst file to help prevent accidental intrusion by other people whom you share your computer with.

1. On the Go menu, click Folder List.
2. Do one of the following:
• If you have a POP3 e-mail account, right-click the Personal Folders folder, and then click Properties For "Personal Folders" on the shortcut menu.
• If you have an HTTP e-mail account (not supported in Outlook 2000), such as MSN® Hotmail®, right-click the Hotmail folder, and then click Properties For "Hotmail" on the shortcut menu.
3. On the General tab, click Advanced.
4. Click Change Password.
5. In the Change Password dialog box, type your new password and verify it by typing it a second time. The password can be up to 15 characters.

Note Use strong passwords that combine upper- and lowercase letters, numbers, and symbols. Weak passwords don't mix these elements. Strong password: Y6dh!et5. Weak password: House27. Use a strong password that you can remember so that you don't have to write it down.

6. Make sure that the Save this password in your password list check box is cleared. This prevents the password from being cached, and you need to type the password each time you run Outlook. Don't forget the password.
7. Click OK three times.

When you click the e-mail account folder, you will be prompted for your password. After you gain access, you won't have to enter the password again for that session. If you exit and then restart Outlook, you will be prompted for the password when you click the e-mail account folder.

Important: The .pst password feature is not intended to provide security against hackers. It is just a way to prevent inadvertent intrusion by other people whom you trust and share your computer with, such as at home with your family. A more secure way of protecting your data on a computer that you share with other people is to create a password-protected Windows user account for each individual using the computer.

Outlook 2002 Configuration

The following step use to Configure Outlook 2002

1. Open up Microsoft Outlook 2002

2. Click Tools on the Menu bar then select E-mail Accounts...

3. Click on the Add... button located on the right hand side of the screen













4. Select Add a new e-mail account then click on Next













5. Select POP3 as your server type, then click Next

6. Proceed with the following:

1. Enter your first and last name in the Your Name: field
2. Enter your email address in the E-Mail Address: field
3. Enter popmail.real-time.com in the Incoming mail server(POP3): field
4. Enter mail.real-time.com in the Outgoing mail server (SMTP): field
5. Enter your username in the User Name: field (refer to your Welcome Letter)
6. Enter your password in the Password: field (refer to your Welcome Letter)
7. If you want, place a check in the box next to Remember password
8. Click Next

7. Select the Outgoing Server tab at the top of the Internet E-mail Settings window

1. Place a check in front of My outgoing server (SMTP) requires authentication
2. Select Use same settings as incoming mail server

8. Select the Advanced tab at the top of the Internet E-mail Settings window

1. Place a check in the This server requires a secure connection (SSL) box under Incoming Mail (POP3): heading (the Port Number automatically changes to 995)
2. Place a check in the This server requires a secure connection (SSL) box under Outgoing mail (SMTP): heading
3. Click OK

9. In the E-Mail Accounts window, click Finish

Microsoft Outlook 2002

Microsoft Outlook 2002

Microsoft has released an update to Microsoft Outlook 2002 Service Pack 2. This update fixes a crash or lack of response that is described in the following Microsoft Knowledge Base article

Outlook Stops Responding When You Download a Message After You Apply Office XP Service Pack 2 that was introduced in Microsoft Office XP Service Pack 2 (SP2) that affects Microsoft Outlook Post Office Protocol version 3 (POP3) when you download messages.

This update also fixes a vulnerability that could allow an attacker to send a malformed message, which would make the user’s Microsoft Outlook session unresponsive. Additionally, this update includes security fixes and corrects other issues in Microsoft Outlook 2002 SP-2.

This article describes how to download and install the Outlook 2002 Update: December 4, 2002.

This update was first included in Office XP Service Pack 3. For additional information about the latest service pack for Office XP, click the following article number to view the article in the Microsoft Knowledge Base.

Microsoft outlook 2002 is the upgrade to Microsoft Outlook 2000 and includes the below new features.

• Outlook Hotmail support
• Auto complete addressing
• Intuitive management of e-mail, contacts and appointments
• Smart tags in Word mail

Overall, users who are utilizing Microsoft Outlook 2000 would most likely not find it necessary to upgrade to Microsoft Outlook 2002 unless they believe the above features will be useful.

System Requirement for Outlook 2002

Computer: 100% IBM Compatible

Processor: Intel Pentium 133MHz or higher]

Memory: 24MB RAM for Windows 98
32MB RAM for Windows NT / ME
64MB RAM for Windows 2000

Drives: 135-190MB Hard disk drive space
2x CD-ROM

Sound: Multimedia computer required for sound and other multimedia effects.

Video: VGA or higher-resolution

Controls: Keyboard / Mouse

Operating System: Microsoft Windows 98 / NT 4.0 with Service Pack 3 / 2000

Other: Requires Internet and/or Network access with SMTP/POP3, IMAP4 or other MAPI compliant messaging service