Scheduling interviews and meetings Using Outlook 2002

Students can easily schedule and keep track of appointments with the people they interview, as well as set up group meetings by using the distribution lists that they have created. If the people to be interviewed also are using Outlook Support, the students can send meeting invitations and even schedule online meetings.

To schedule a meeting by using a distribution list

1. In the Outlook Calendar, click the day you want to hold the meeting, and then double-click the specific time.
2. In the appointment form, click Invite Attendees.
3. In the To box, add the distribution list name for the group of people you want to attend.
4. If you want, click the Check Names button to make sure that the e-mail addresses you added are correct.
5. Add a note to explain the purpose of the meeting.
6. Click Send.

This will put the meeting on each student's calendar as well as notify attendees, who can RSVP simply by clicking the Accept, Tentative, or Decline button. People who are not using Microsoft Exchange servers must accept or reject the proposed meeting time by replying to the e-mail message.