Get e-mail on your mobile device

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A previously available download, the Microsoft Outlook® Mobile Manager, has been discontinued. We apologize for any inconvenience. However, you can find other downloads and information from Microsoft Office Online and Microsoft to make mobile computing easier. Find out how to receive e-mail, calendar information, or reminders while working remotely and/or on your mobile device:

• See downloads for mobile devices from Microsoft.
• Learn how to access your work e-mail and schedule from home with Outlook 2002.
• For businesses, find out about Microsoft Mobile Information Server, which helps protect access to Microsoft Exchange Server and enterprise data for mobile users.

Supercharge Outlook Notes

Look around your desk. Are there notes and scraps of paper taped to the monitor, to the wall, or on your keyboard? It's time to put the power of Outlook Notes to good use to better organize your work.

Notes are simple enough to create in Outlook. Anywhere in Outlook, press SHIFT+CTRL+N, and you're ready to type your note. But soon, you'll have a number of electronic versions of your scraps of paper — you've saved a tree and your desk looks neater, but you haven't done much toward getting better organized. Now it's time to combine notes with other Outlook features.

Categorize your notes

Categories give you a way to keep track of items with a common theme. You can create a category for customers to call, for a project you're working on, or just about any other grouping category you want.

1. Open a note.
2. Click the icon in the upper-left corner of the note.
3. Click Categories, and then select a category from the list or type a new category name.

Viewing notes by category

1. In the Outlook Bar, click Notes.
2. On the View menu, point to Current view, and then click By Category.

Color your notes

By default, Outlook notes are yellow. You can change the note color to one of four other colors.

1. Open a note.
2. Click the icon in the upper-left corner of the note.
3. Point to Color, then select a new color for the note background.

Link your notes to contacts

If your note pertains to one of your contacts, you can associate the note with that contact.

1. Open a note.
2. Click the icon in the upper-left corner of the note.
3. Click Contacts, then type the name of the contact to link to this note.

In the future when you open the note, you can click the icon in the upper-left corner and then click Contacts. When you double-click the contact name, the Outlook contact record opens. I want to share my experience with Microsoft Outlook support and Computer Help

Easy ways to customize your Outlook toolbar

Here are some easy ways you can get your Outlook toolbar to look and function the way you want it.

1. Right-click the toolbar you want to change, and then click Customize.
   This puts your toolbar in customize mode.
2. You can now do one or more of the following:
• To move a button to another location on the same toolbar or to another toolbar, click a button, and then drag it to where you want it.
• To create a button for a command, click any menu, click the command on the menu, and then drag the command to the toolbar.
• To resize the width of the Find a Contact and Current View boxes, click the box, and then rest the mouse pointer on the left or right border until the resize icon appears. Now drag the border to stretch the box to the width you want.

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Sort your e-mail twice in Outlook

So your Outlook Inbox is a mess. You have 150 pieces of unread messages from six months ago that are still not hidden away in folders. And you know you received an invitation to a meeting, but you don't remember when you received it. Good news: It's easy to find it. You can sort and then sort again.

1. Click the Icon column heading in your Inbox. This organizes everything by type of e-mail — responses, invitations, and so on, each of which appear with a different icon in your Inbox.
2. Highlight all of the messages that belong to the type you are looking for — in this case, meeting invitations.
3. Click the Received column heading in the Inbox to sort again, this time by date. The items you highlighted remain highlighted, and you can spot the invitation you are looking for easily.

You can sort on any of the column headings in your Inbox. Each sort will become more refined as you select items.

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How to Customize Microsoft Outlook

Here are some easy ways you can get your Microsoft Outlook toolbar to look and function the way you want it.

1. Right-click the toolbar you want to change, and then click Customize.
   This puts your toolbar in customize mode.
2. You can now do one or more of the following:
• To move a button to another location on the same toolbar or to another toolbar, click a button, and then drag it to where you want it.
• To create a button for a command, click any menu, click the command on the menu, and then drag the command to the toolbar.
• To resize the width of the Find a Contact and Current View boxes, click the box, and then rest the mouse pointer on the left or right border until the resize icon appear Now drag the border to stretch the box to the width you want.

Synchronize your Pocket PC with Outlook

You can synchronize e-mail messages, calendar items, contacts, notes, and tasks between Outlook and your Pocket PC by using Microsoft ActiveSync®. With ActiveSync, you can create a partnership between your Pocket PC and desktop computer Help by using a cable, cradle, or infrared. After you create a partnership, you can synchronize your data by using a modem or network (Ethernet) card if your Pocket PC supports it. You can also use your existing computer to connect to other resources through ActiveSync. You can synchronize information between your mobile device and a server if your company is running Microsoft Exchange Server with Exchange ActiveSync.

Outlook POP3 e-mail account

In the New Partnership Wizard, choose to synchronize with the Inbox, which is part of Microsoft Outlook.

1. On your desktop computer, open ActiveSync.
2. In ActiveSync, click Options.
3. Under Server, select the Enable synchronization with a server check box.
4. Click Configure.
5. Select the types of information that you want to synchronize.

Note To change the settings for the type of information, click the type of information, and then click Settings.

6. To change your server connection information, under Server Connection, click Connection.
7. Click OK three times.

Password protection of Microsoft Outlook

Currently there is no way to password protect Outlook on startup or to lock Outlook if you need to quickly walk away from your computer other than by using your Microsoft Windows® logon password or by using third-party software written specifically to password protect Outlook. However, you can set a password on your Personal Folders file (.pst) (Personal Folders file (.pst): Data file that stores your messages and other items on your computer. You can assign a .pst file to be the default delivery location for e-mail messages. You can use a .pst to organize and back up items for safekeeping.). If you use an Internet e-mail account in Outlook, such as a POP3 (POP3: A common protocol that is used to retrieve e-mail messages from an Internet e-mail server.) or HTTP (HTTP (Hypertext Transfer Protocol): Protocol that is used when you access Web pages from the Internet. Outlook uses HTTP as an e-mail protocol.) account, your e-mail messages are delivered to a .pst data file on your computer's local hard disk. You can use a password on your .pst file to help prevent accidental intrusion by other people whom you share your computer with.

1. On the Go menu, click Folder List.
2. Do one of the following:
• If you have a POP3 e-mail account, right-click the Personal Folders folder, and then click Properties For "Personal Folders" on the shortcut menu.
• If you have an HTTP e-mail account (not supported in Outlook 2000), such as MSN® Hotmail®, right-click the Hotmail folder, and then click Properties For "Hotmail" on the shortcut menu.
3. On the General tab, click Advanced.
4. Click Change Password.
5. In the Change Password dialog box, type your new password and verify it by typing it a second time. The password can be up to 15 characters.

Note Use strong passwords that combine upper- and lowercase letters, numbers, and symbols. Weak passwords don't mix these elements. Strong password: Y6dh!et5. Weak password: House27. Use a strong password that you can remember so that you don't have to write it down.

1. Make sure that the Save this password in your password list check box is cleared. This prevents the password from being cached, and you need to type the password each time you run Outlook. Don't forget the password.
2. Click OK three times.

When you click the e-mail account folder, you will be prompted for your password. After you gain access, you won't have to enter the password again for that session. If you exit and then restart Microsoft Outlook, you will be prompted for the password when you click the e-mail account folder.

Important The .pst password feature is not intended to provide security against hackers. It is just a way to prevent inadvertent intrusion by other people whom you trust and share your computer with, such as at home with your family. A more secure way of protecting your data on a computer that you share with other people is to create a password-protected Windows user account for each individual using the computer Support.